Flow Step: Onboarding Organization

The Onboarding Organization step in Rillis enables you to collect detailed corporate information and assess the risk profile of legal entities (e.g., companies, foundations, NGOs) during the onboarding process.

Overview

This step consists of a customizable form that gathers data about the company’s legal structure, contact details, financial background, and controlling individuals. It ensures you meet regulatory KYC/AML requirements and better understand the risk associated with each organization.

You can toggle various requirements like Proof of Address, Director Register, and Shareholder Register depending on your compliance needs.

Information Collected

The form includes multiple sections:

1. Company Details

Company Name

Type of Entity (e.g., Corporation, Cooperative)

Country of Registration

Registration Date

Registration Number

2. Company Information

Tax ID (NIF)

Email

Phone

Website

City

Address 1 & 2

Postal Code

State or Region

Legal Address

Postal Address

Control System (if applicable)

3. Financial Information

Source of Funds (e.g., partner contributions)

Source of Income (e.g., commissions)

Purpose of the Business Relationship (e.g., open a corporate account)

Annual Income (USD)

Estimated Annual Transaction Volume (USD)

4. Partners, Representatives & Controllers

Names

Type (e.g., partner, director)

Address

Country

Ownership Percentage

PEP Status

5. Documents & Media

Constitution Document

Shareholder Register

Proof of Address

Validity Certificate

Director Register

Why This Matters

By gathering this information, Rillis helps you:

Validate the legitimacy of the organization’s data and ensure it matches other verification steps (like document scans).

Identify potential risks associated with the company’s financial activities and structure.

Comply with KYC/AML standards and meet your regulatory obligations with confidence.

Customization & Controls

You can tailor this step to your compliance needs by enabling or disabling:

Proof of Address

Director Register

Shareholder Register

Country restrictions

Age restrictions

Document expiry checks

File uploads

Endpoint	Method	Description	Use Case	See More Details
Get Onboarding Individual	GET	Retrieve onboarding details for individuals (also supports organization onboarding data).	Fetch personal or corporate onboarding details	View Details
Get File Onboarding	GET	Obtain the file associated with the onboarding process for individuals or organizations.	Download documents uploaded during onboarding	View Details
Get Multiple File Onboarding	GET	Obtain multiple files linked to the onboarding process.	Retrieve all files (like proof of address) in bulk	View Details
Change Onboarding Status	PUT	Manually update the status of the onboarding step (e.g., approve, reject).	Manage the progress/status of the onboarding	View Details
Get Onboarding Entity by document number	GET	It obtains an onboarding based on the data of an entity (e.g., document number).	Verify if the entity is validated within an onboarding process	View Details
Get Onboarding List Entity by document number	GET	Retrieves a paginated list of onboardings based on the data of an entity (e.g., document number).	Verify if the entity is validated within one or more onboarding processes	View Details

💡 Note: These endpoints apply to both Onboarding Individuals and Onboarding Organizations steps within your Rillis Flow.

Flow Step: Onboarding Organization

Overview#

Information Collected#

1. Company Details#

2. Company Information#

3. Financial Information#

4. Partners, Representatives & Controllers#

5. Documents & Media#

Why This Matters#

Customization & Controls#

Related API Endpoints & Webhooks for Onboarding Organizations#